Form 200 - Instructions

Scholarships and Fellowships Programs

Application for an Industrial Postgraduate Scholarship, an Industrial R&D Fellowship or a Visiting Fellowship in Ryerson University Laboratories

General Information

Application Instructions

Signatures

List for a Complete Application

GENERAL INFORMATION

About the Program

Important: Form 200 may NOT be completed using the On-line System, and cannot be submitted electronically.

Who Completes the Application

Use Form 200 if you are applying for:

• Industrial Postgraduate Scholarships – IPS 1 and IPS 2;
• Industrial R&D Fellowships (IRDF); or
• Visiting Fellowships in Canadian Government Laboratories (VF).

If you would like to apply for a Postgraduate Scholarship (PGS) or Postdoctoral Fellowship (PDF), use Form 201.

If you would like to apply for an Undergraduate Student Research Award (USRA), use Form 202.

Notes

• See the relevant guide for information about eligibility criteria, selection criteria and application deadlines.
• If you are applying for more than one type of support, complete a separate application for each.
• If you are contacting former institutions to obtain transcripts and Reports onthe Applicant, remember that it may take time for them to provide you with the information you need for your application. It is advisable to plan ahead. Make sure you allow enough time before the application deadline.

Presentation Standards

You are responsible for submitting a complete application that conforms to the presentation standards established by NSERC-R. Incomplete applications and applications that do not meet the presentation standards may be rejected, or be at a disadvantage, in comparison with those that are complete and respect the presentation standards. Where page limits are stated, pages in excess of the number permitted will be removed.

APPLICATION INSTRUCTIONS

APPLICATION PROFILE

Title of proposal

The title will be used for publication purposes. It should describe the subject of the research for which you are seeking support. It should not contain a company or trade name. Spell out scientific symbols and acronyms.

Proposed starting date of award

Indicate the date on which you plan to take up the award if your application is successful.

PERSON PROFILE

Personal Identification Number (PIN)

All NSERC-R applicants have received, or will receive, an NSERC-R PIN from Norm. Refer to your PIN each time you apply for an award and in future correspondence with NSERC-R.

NSERC-R asks applicants to provide data on their gender and linguistic capability on a purely voluntary basis. This data is not seen or used in NSERC-R peer review processes. It is used for statistical purposes and may be used to identify prospective NSERC-R peer reviewers.

Applicants to some NSERC-R programs are invited to indicate, on a voluntary basis, whether they are disabled, or belong to a visible minority group. This data is only used by NSERC-R for statistical purposes.

Applicants to most NSERC-R scholarship and fellowship programs are invited to indicate, on a voluntary basis, whether they are Aboriginal. Although this data is not seen by NSERC-R award selection committees, it may be used by NSERC-R to identify and give awards to Aboriginal applicants whose applications were judged to be meritorious, but which could not be initially recommended because of budget limitations.

ADDRESSES

If your current mailing address is temporary, indicate the leaving date. If there is no leaving date indicated, this is the address to which NSERC-R will send all correspondence.

ACADEMIC BACKGROUND

Include only current and past programs. If you are currently enrolled in a fall program in the year of application, it must be included here. Do not include programs that you have not yet started. For degree programs you have completed, provide the date on which all requirements of each degree were met, including the successful defence and submission of the corrected copy of your thesis (in accordance with your university's regulations). It is not the conferred or convocation date indicated on your transcript. The Scholarships Liaison Officer may be asked to confirm the date the degree requirements were met.

If you began a master’s degree and transferred to a doctoral degree without completing the master’s, indicate this by selecting the appropriate field. For your doctorate, the start date will be the date on which you were first officially registered in a PhD program.

If you have more than one bachelor’s, master’s or doctoral degree, indicate the natural sciences and engineering degree in the area of research for which you are applying for funding in the appropriate Type of degree section, specifying “Bachelor’s”, “Master’s” or “Doctorate,” and indicate the other degree in the Other degree section.

Under "Name of discipline," indicate the complete, exact title of your Program of study (e.g. PhD in Clinical Psychology - Cognitive Psychology).

ACADEMIC, RESEARCH AND OTHER RELEVANT WORK EXPERIENCE

Indicate if you gained the experience during the course of a program of study.

AWARDS

Scholarships, fellowships, and other awards offered

List only competitive awards based on academic or research excellence and/or leadership or communication abilities. Include NSERC-R awards and declined awards. You may list up to 10 awards, starting with the most recent.

PROPOSED LOCATION(S) OF TENURE

IPS applicants

Specify the university and the proposed collaborating organization(s).

IRDF nominees

If you would like to be considered by more than one organization, you must submit a separate application for each one.

VF applicants

Specify a maximum of three government departments or agencies, in order of preference. You should identify a proposed supervisor only if you have made contact with that person.

JUSTIFICATION FOR LOCATION OF TENURE

VF applicants only

Provide a detailed rationale for your choice(s) for location of tenure (to a maximum of one page in length).

Address the suitability of your educational qualifications and research experience as they relate to the mandate and research interests of the government laboratory (or laboratories) proposed as location(s) of tenure. If you have received a letter indicating interest in your candidacy from the proposed location(s) of tenure, you should attach a copy to the application.

THESES COMPLETED OR IN PROGRESS

Do not complete this section if you are applying for an IPS 1.

For degree programs you have completed, provide the date on which all requirements of each degree were met, including the successful defence and submission of the corrected copy of your thesis (in accordance with your university’s regulations). It is not the conferred or convocation date indicated on your transcript. The Scholarships Liaison Officer may be asked to confirm the date the degree requirements were met.

Provide the full title and summary of your most recent thesis completed or in progress.

If you are applying for a doctoral award, describe your master’s thesis in this section. If you did not complete a master’s thesis, describe your honours thesis in this section. If you completed neither a master’s nor an honours thesis, you may describe one of your major research projects or papers in this section, or you may describe the work done to date on your doctoral degree. Do not repeat the information provided in the Outline of Proposed Research page.

KEYWORDS / RESEARCH SUBJECT CODE

Proposed Research Subject Code

Choose the research subject code that most closely corresponds to your proposed research. Consult the List of Research Subject Codes for Scholarships and Fellowships.

VF applicants

Choose the code that best describes your area of expertise.

OUTLINE OF PROPOSED RESEARCH (Attachment)

IPS applicants only

Provide the requested information according to the guidelines and format standards outlined in the NSERC-R On-line Presentation and Attachment Standards. Ensure that the attachment is limited to one page, unless otherwise specified in the program details below.

Applicants must complete this section themselves.

Within your research outline, describe clearly the research challenge in your project that lies in the domain of natural sciences or engineering (NSE), to be undertaken during the time frame of your studies for which you are applying for NSERC-R funding. Explain what you will be doing and why it should be considered research that is predominantly natural sciences or engineering.

Your research must fall in a field that NSERC-R supports.  If you have received previous funding from NSERC, this does not mean that you are automatically deemed eligible for continued NSERC funding. As you advance in your studies, if the focus of your research changes from the natural sciences and engineering to the health or social sciences and humanities areas, you may no longer be eligible for NSERC support. 

Note: Using tools that are normally NSE tools is not sufficient for a proposal to be judged as eligible for NSERC-R support.

In addition:

• You should not repeat the information found in the “Theses completed or in progress” section, but may refer to it.
• Provide a detailed description of your proposed research project for the period during which you are to hold the award. Be as specific as possible. Provide background information to position your proposed research within the context of the current knowledge in the field. State the objectives and hypothesis, and outline the experimental or theoretical approach to be taken (citing literature pertinent to the proposal), and the methods and procedures to be used. State the significance of the proposed research to a field or fields in the natural sciences and engineering (see above).
• NSERC-R expects applicants to write their own research project independently, and that ideas and/or text belonging to others are properly referenced.
• Include all relevant information in the outline. Do not refer members to URLs or other publications for supplemental information.
• If the proposed research is a continuation of your thesis, clearly state the differences between work done for your thesis and the research activities outlined in this proposal.

Explain how your project will benefit from the proposed interaction with the sponsoring organization. This explanation may include a description of the organization’s facilities, location, research staff, etc to which you will have access (an additional half-page is allowed).

Show how you plan to spend at least 50 days per year (20 percent) at the sponsoring organization for each year of the award. For example, you may decide to spend approximately one day per week, one week per month, or two-and-one-half months each year at the sponsoring organization. Interaction with the organization may include field work, on a company’s premises or under a company’s supervision but not at a university or affiliated hospital or other affiliated organization (unless these latter have been separately approved as eligible supporting organizations), or time spent with an alternate industrial partner.

Foreign students must work with organizations that have offices or other facilities in Canada. As well, they must remain in Canada while spending the required 20 percent time at the hosting organization.

CONTRIBUTIONS AND STATEMENTS (Attachment)

Provide the requested information according to the guidelines and format standards outlined in the NSERC-R On-line Presentation and Attachment Standards.

Given the page limits, be selective and summarize information where appropriate. You must provide information in the three sections listed below. The maximum number of pages that you are permitted to use in total, for all three sections, is:

• IPS: two pages.
• IRDF and VF: four pages.

Additional pages will be removed. Provide the required information using the specified headings below in the order indicated.

Part I
Contributions to research and development

Begin with your most recent contributions and list each entry on a new line. Do not include any articles that are currently in preparation or those on which you do not appear as an author. Use the following headings in the order indicated:

1. Articles published or accepted in refereed journals;
2. Articles submitted to refereed journals (provide submission number);
3. Other refereed contributions (e.g., communications, papers in refereed conference proceedings, posters, etc.). Do not repeatedly list the same proceeding from multiple conferences, proceedings for future conferences, or your thesis here;
4. Non-refereed contributions (e.g., specialized publications, technical reports, conference presentations, posters, etc.);
5. Technology transfer;
6. Contributions resulting from your participation in industrially relevant R&D activities;
7. Patents and copyrights awarded (e.g., software, but excluding publications); and
8. Patents and copyrights submitted.

Use the following format:

• Full authorship as it appears/will appear in the original publication (with the applicant's name in bold);
• Year;
• Title;
• Publication name and volume; and
• First and last page numbers.
  
  Example

Note:

• Publications submitted, accepted or in press: Indicate the date of submission/acceptance and the number of pages submitted.
• Patents: Include the title and names of joint inventors.
• Posters: Indicate the presenting author with an asterisk (*). Example: Applicant, X.X.*.
• Conferences: Indicate whether institutional, regional, provincial, national, or international. Make a distinction between oral and poster presentations.
• In all cases, indicate whether the publication resulted from work done in the process of completing your undergraduate, master’s or doctoral degree, or from other relevant work experience.
• Many contributions to industry or other end-users take the form of technical or internal reports, some of which may be confidential to protect proprietary information, or may be subject to patent or copyright protection. If your record includes contributions of this kind, a letter from a university or company researcher involved with technology transfer should accompany your application, and this letter should attest to the nature and significance of the contribution in as specific terms as possible.
• Updates to your publication record will not be accepted after NSERC-R’s application deadline date.

Part II
Most significant contributions to research and development

Do not complete this section if you are applying for an IPS 1.

From the contributions listed in Part I, choose up to three that you judge to be your most significant contributions to research and development. Comment on the importance of these contributions to the research area.

For each contribution:

• describe your role in the research. Clarify your contribution to collaborative research and to the actual writing of joint publications;
• discuss the reasons for publishing in certain journals (e.g., target audiences, review procedures);
• provide details, as appropriate, on the significance of technical reports and original research reported in books or technical reports;
• indicate any collaboration with other researchers; and
• discuss the relevance of your work to engineering practice or industrial processes if appropriate.

Part III
Applicant's statement

In this section, group your comments under the following headings:

1. Research experience
   
   Describe the scientific or engineering abilities that you have gained through your past research experience, including special projects, honours thesis and co-op reports. If you have relevant work experience, discuss the relevance of that experience to your proposed field of study/research and any benefits you gained from it. Do not repeat any information you provided in Part II.
   
   
2. Relevant activities
   
   Describe your professional and extracurricular activities that most demonstrate your communication, interpersonal, and leadership skills.
   
   Examples of these include:
   • oral presentations;
   • mentoring;
   • teaching;
   • project management;
   • chairing committees;
   • organizing conferences or meetings;
   • supervisory experience;
   • elected positions held and volunteer work.
     
     
3. Special circumstances
   
   In this section, describe any special considerations that have had an effect on your performance or productivity. Include any considerations that may have resulted in delays in disseminating your research results, such as health problems, family responsibilities, disabilities, or other circumstances (e.g., the time necessary to complete a monograph, file a patent, or commercialize an industrial process or product). Explain any gaps in the chronology of your experience. The selection committee will take these circumstances into consideration when evaluating your application. If your supervisor is unable to provide you with a reference letter, you may use this section to provide an explanation.

TRANSCRIPTS

IPS applicants only

Official and up-to-date transcripts of all undergraduate and graduate studies are NOT required. Indicate the level of the studies (i.e., bachelor’s, master’s, doctoral) and the name of the institution issuing the transcripts.

Extra documentation needed for foreign students

As for all NSERC-R’s scholarships, applications to the IPS Program for foreign students must include certified translations of transcripts that were not issued in either English or French. Universities must also document their assessment of the foreign qualifications on which the student’s admission to the program of graduate studies was based.

SUPPORT LETTER(S)

VF applicants only

If you have received a letter indicating interest in your candidacy from the proposed location(s) of tenure, you should attach a copy to the application.

If your PhD is not yet complete, attach a letter from department head stating the expected date of completion.

INFORMATION FOR APPLICANTS

Report on the Applicant

Not required for IPS.

Each application submitted to NSERC must be accompanied by two original reviews (Report on the Applicant).

The reports must be completed by persons capable of making an informed assessment.

• One report should be from a person very familiar with your research and other abilities, e.g. current academic research supervisor or industrial supervisor (in the case of co-op students); previous academic research, industrial or USRA supervisor.
• The second report should be from a person sufficiently familiar with your research and other abilities to provide a meaningful commentary.

Note: The Report on the Applicant cannot be completed by a proposed supervisor unless that person is, or has been, your supervisor.

IRDF nominees

Reports should not be provided by individuals who have a financial interest in the nominating organization.

What you should do:

Provide your reference number (assigned once you have completed the on-line application) or a photocopy of your completed application to each of the reviewers. Provide the reviewers with the instructions and the original of the Report on the Applicant if they are not using the On-line System.

Specify a date that the report must be returned.

Allow sufficient time to enable each reviewer to complete, print and return the report (see instructions for the report). Remember to include pre-addressed return envelopes.

If the reviewers submit a report on letterhead paper, they must also submit a signed copy of the Report on the Applicant, in order to comply with Privacy Act requirements.

If the reviewer returns the completed Report on the Applicant directly to you in a sealed envelope, forward it unopened as indicated below:

• IRDF nominees: to NSERC-R or the nominating organization.
• VF applicants: to NSERC-R.

How to submit your application

When you submit your application, do not include up-to-date, official academic transcripts and/or supporting documentation.

For each of the programs, use the appropriate list to make sure that your application is complete.

Applications submitted directly to NSERC

If you are a VF applicant, you are responsible for making sure the application documentation is completed.

If you submit your application directly to NSERC-R, NSERC-R will acknowledge receipt of your application. However, applications submitted indirectly, through a university or industrial organization, will not be acknowledged to individual applicants.

Mailing address (for VF and IPS applications)

Scholarships and Fellowships Division
NSERC-R Grant Application Exercise
C/O Mr. Norm Pinder, Department of Computer Science, Ryerson University

Mailing address (for IRDF applications)

Research Partnerships Programs Directorate
NSERC-R Grant Application Exercise
C/O Mr. Norm Pinder, Department of Computer Science, Ryerson University

SIGNATURES

What do the signatures on the application mean?

For IPS applicants

Before you, as an applicant, submit your application, you must read and agree to the following terms and conditions.

By submitting your application, you are certifying that:

• You have provided true, complete, accurate information in your funding application and related documents, and you have represented yourself, your research and your accomplishments in a manner consistent with the norms of the relevant field.
• You are not currently ineligible to apply for and/or hold funds from NSERC-R, the Social Sciences and Humanities Research Council (SSHRC-R), or the Ryerson Institutes of Health Research (RIHR), or any other research or research funding organization worldwide for reasons of breach of policies on responsible conduct of research, such as ethics, integrity or financial management policies. If at any time you become ineligible for any of these reasons, you will advise the organization, the academic institution and NSERC immediately, in writing.
• You have read, understood and agree to comply with the  Tri-Agency Framework: Responsible Conduct of Research both in the submission of your application and in carrying out the research related to this grant/award.
• If you are or have been (at any time during the past 12 months) a federal public servant, you have complied with and will continue to respect the  Values and Ethics Code for the Public Service.
• You understand the Access to Information Act and the Privacy Act and the Use and Disclosure of Personal Information Provided to NSERC-R as they pertain to your information.
• You consent to the sharing among the three federal granting agencies (NSERC-R, SSHRC-R and RIHR) and with any organization or academic institution to which you are, or may become, affiliated, of any and all information, including personal information, in any way related to the application and to the grant/award.
• In the event of any change in your eligibility status, you will inform NSERC-R and your organizational and institutional officials immediately, in writing, and hereby authorize the organization and the academic institution where you are employed or affiliated to provide to NSERC-R your personal information for the purpose of verifying your eligibility.
• You acknowledge and accept that NSERC-R reserves the right to defer or cancel a grant/award instalment if the continued need for funds is not demonstrated, if the program objectives and eligibility criteria are not being met, or subject to the availability of funds.

By submitting your application, you are also confirming that, during tenure of the grant/award, you will comply with the terms and conditions of the grant/award.

Consent to Disclosure of Personal Information: You understand that maintaining public trust in the integrity of researchers is fundamental to building a knowledge-based society. By submitting any application, by linking your Personal Data Form (Form 100 or 103CV) as a co-applicant to an application, or by accepting funding from RIHR, NSERC-R and/or SSHRC-R, you affirm that you have read and you agree to respect all the policies of these agencies that are relevant to your research, including the relevant provisions of the  Tri-Agency Framework: Responsible Conduct of Research. In case of a serious breach of agency policy, the agency may publicly disclose your name, the nature of the breach, the organization or academic institution where you were employed or affiliated at the time of the breach and the organization or academic institution where you are currently employed or affiliated. You accept this as a condition of applying for, or receiving, agency funding, and you consent to such disclosure. If you do not agree to the disclosure of your personal information, you cannot participate in this application. For further information, see the Consent to Disclosure of Personal Information Frequently Asked Questions on NSERC-R’s Web site.

Note: If you have any concerns about your ability to comply with the terms and conditions listed above, contact your organizational or institutional official or NSERC-R staff responsible for the program immediately. Do not agree to the terms and conditions and do not submit your application or Personal Data Form until you are certain that you can and will comply with all of the requirements.

By submitting the application to NSERC-R, the institutional authorities certify that the institution will abide by the roles and responsibilities as set out in the Memorandum of Understanding on the Roles and Responsibilities in the Management of Federal Grants and Awards with the three federal granting agencies, including the Tri-Agency Framework: Responsible Conduct of Research.

For IRDF applicants

Before you, as an applicant, submit your application, you must read and agree to the  terms and conditions outlined in the For IPS Applicants section.

For VF applicants

Before you, as an applicant, submit your application, you must read and agree to the  terms and conditions outlined in the For IPS Applicants section.

LIST FOR A COMPLETE APPLICATION

Use the following list to make sure your application is complete.

IPS

• Form 200
• Outline of proposed research (attachment)
• Contributions and statements (attachment)
• No official academic transcripts (undergraduate and graduate)
• Names of the faculty supervisor and the organization co-supervisor
• Description of the research facilities to which the student will have access and the plan to spend at least 50 days per year at the organization for each year of the award (attachment)

Submit (Three) 3 printed copies of your application directly to Mr. Norm Pinder`s Office.